Meeting of the ARIN Board of Trustees - 9 December 2024

Teleconference

 

Draft Minutes

These minutes are DRAFT. They have been reviewed by the ARIN Board of Trustees prior to posting. These minutes will remain draft until they are reviewed and approved by the ARIN Board of Trustees at their next regularly scheduled meeting.

Attendees

  • Bill Sandiford, Chair
  • Tina Morris, Vice Chair
  • Dan Alexander, Board Trustee
  • Nancy Carter, Treasurer
  • John Curran, President & CEO
  • Peter Harrison, Board Trustee
  • Hank Kilmer, Board Trustee
  • Robert Seastrom (RS), Board Trustee
  • Chris Tacit, Board Trustee

ARIN Staff

  • Michael Abejuela, General Counsel, Secretary
  • Erin Alligood, Chief Human Resources Officer
  • Alyssa Arceneaux, Exec. Coordinator, Scribe
  • Einar Bohlin, VP, Government Affairs
  • Richard Jimmerson, COO
  • Christian Johnson, CISO
  • Jennifer Lee, Deputy General Counsel
  • Brian Kirk, CFO
  • Therese Simcox, Sr. Executive Assistant
  • John Sweeting, CXO

Observer

  • Ron da Silva, 2025 Board Trustee Elect

1. Welcome, Agenda and Conflict of Interest Disclosure Review.

The Chair welcomed all and called the meeting to order at 3:02 pm ET. The Chair then asked if there were any updates to conflicts of interest disclosure. There were none.

  • Approval of the Board Special Meeting Minutes of 6 November 2024. (Exhibit A)

  • Approval of the Board Meeting Minutes of 18 November 2024. (Exhibit B)

  • ARIN 401k Annual Report. (Exhibit C)

  • Grant Program End of Year Report. (Exhibit D)

  • ARIN 54 Ombuds Report. (Exhibits E, F)

  • Post Cybersecurity Exercise Memo. (Exhibit G)

  • Update on RPKI Planned Service Outage. (Exhibit H)

It was moved by Rob Seastrom, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the consent agenda, as presented.”

The motion carried. Ms. Carter noted that she and the CFO will be taking on an action item from the Ombuds report for the next meeting. The Chair asked her to go into more detail during the Finance Committee update.

3. ARIN Year-End Committee Reports and Committee Charter Updates.

  • Compensation Committee. The Committee Chair noted that the committee will be meeting tomorrow, and he would follow up via the email list afterwards.

  • Finance Committee. (Exhibits I, J, K) The Committee Chair stated that the charter was updated to include the Vice Chair language, and to include language on auditing responsibilities. She also noted that the year-end report is included and that the Ombuds report included a recommendation to make the Finance charts more accessible at future Public Policy meetings.

  • Governance Committee. (Exhibit L) Committee Co-Chair Carter noted that the Charter was broad and therefore needed more work and has gone back to staff before the charter is approved in 2025. The year-end report includes some pending items that will happen at the committee meeting later this week and the incomplete items would be for 2025.

  • Mailing List AUP Committee. (Exhibit M) The Committee Chair noted that there was no activity that warranted a meeting this year and any other matters were handled by staff. This is all noted in the year-end report.

  • Nominations Committee. (Exhibits N, O, P) The Committee Chair stated that the Vice Chair role language had been added. For the year-end report he encouraged all to read the recommendations, several of which ask the Governance Committee to consider election process changes for next year’s election

  • Risk & Cybersecurity Committee. (Exhibits Q, R) The Committee Chair noted that the Charter had been updated with the Vice Chair language. He also stated that the Tech Debt has been added for review by the Committee as the committee felt it was in scope. For the year-end report he also stated that the committee added a twice year review of the full Risk Register, which would be open to all Board members.

The President noted that we will be preparing updated charters for all of the committees, and if there are any editorial issues in the drafts to please notify him and support staff for updates. If there are issues or further updates needed on content of the charters, please reach out to the committee via their corresponding Chair.

The Chair then asked for a change to the agenda and asked the General Counsel to give his update next.

4. General Counsel Update.

The General Counsel provided an attorney-client privileged update to the Board.

5. ARIN Policy Ratifications.

(Exhibits S, T, U)

At the 21 November 2024, the ARIN Advisory Council recommended the following policies for ARIN adoption:

Recommended Draft Policy ARIN-2022-12: Direct Assignment Language Update

It was moved by John Curran, and seconded by Chris Tacit, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ‘Recommended Draft Policy ARIN-2022-12: Direct Assignment Language Update.’

The President noted that this was a clean-up draft policy, a lot of different sections were included. He stated that this policy was presented at the October meeting to the community and went through staff review, at last call there were 89 for and 2 against. The AC voted to advance to the Board.

The motion carried via roll call vote with all in favor and Mr. Tacit abstaining as he was an AC member when this was being drafted.

Recommended Draft Policy ARIN-2024-2: Whois Data Requirements Policy for Non-Personal Information

It was moved by John Curran, and seconded by Peter Harrison, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ‘Recommended Draft Policy ARIN-2024-2: Whois Data Requirements Policy for Non-Personal Information.’

The President reviewed the changes of this policy specifically on the consent portion. He noted that the policy went through the policy process and the AC voted to advance to the Board for adoption.

The motion carried with all voting in favor via roll call vote.

Recommended Draft Policy ARIN-2024-9: Remove Outdated Carveout for Community Networks

It was moved by John Curran, and seconded by Rob Seastrom, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Draft Policy Development Process has been followed adopts ‘Recommended Draft Policy ARIN-2024-9: Remove Outdated Carveout for Community Networks.’

The President stated that this policy is no longer needed, and the special case is being removed from the NRPM. The policy went through the policy development process and the AC voted to advance to the Board.

The motion carried with all voting in favor, via roll call vote.

The President reminded the Board of the excellent work that the AC is doing in consistently sending technically sound and well-supported policies to the Board for adoption.

6. ARIN Staff Risk Survey Update.

The COO noted our annual risk survey of the staff has just been completed, and we are in the process of compiling the data from that survey and will produce a memo to the Board by the end of the month.

7. Open Action Item List.

(Exhibit V)

The President gave an update on all open action items.

8. Any Other Business.

The Chair called for any other business.

  • The COO reminded all Board of Trustees that there is an open invitation to attend the AC meetings. Their kickoff meeting is scheduled for the end of January and ARIN will accommodate travel and has a room block available. Please reach out to Alyssa Arceneaux if you choose to do so.

  • The President noted for Committee Chairs to look at their calendars for 2025 and begin thinking about scheduling of meetings & teleconferences for the upcoming year.

9. Executive Session.

The Board of Trustees entered an executive session at 3:33 pm ET.

10. Adjournment

The Chair asked for a motion to adjourn. It was moved by Rob Seastrom and seconded by Nancy Carter. The meeting adjourned at 3:55 pm ET.

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